An attendance management system is a tool that helps companies track when employees come to work, leave work, and how many hours they spend on the job.
It replaces manual registers or spreadsheets with automated, accurate, and real-time tracking.
The main purpose is to help HR manage daily attendance, leaves, shifts, overtime, and work hours without errors. It ensures every employee’s working time is recorded correctly for payroll and compliance.
Captures employee in-time, out-time, total hours worked, and overtime accurately.
Allows employees to apply for leave, and managers to approve or reject requests, with auto-updated balances.
Helps HR assign fixed or rotating shifts, manage night shifts, and maintain shift-wise attendance.
Uses fingerprint, face ID, QR codes, or access cards to authenticate employee attendance securely.
Automatically syncs attendance data with payroll systems to ensure correct salary calculation.
Manual systems use registers or spreadsheets, while digital systems automate tracking with apps, biometrics, and cloud dashboards.
Attendance is captured through fingerprint, facial recognition, or iris scan devices.
Fully online systems that store data on the cloud, accessible from anywhere, ideal for multi-location teams.
Lets employees mark attendance via a mobile app, using GPS to verify location ideal for remote, hybrid, and field teams like sales.
Attendance refers to whether an employee is present or absent and the basic record of when they check in or out.
Time tracking goes deeper by capturing how many hours an employee works, how those hours are spent, and productivity metrics such as break times, overtime, and project-wise time allocation.
An attendance management system is software that tracks and records employee working hours, check-ins, check-outs, leaves, overtime, and shifts. It automates attendance tracking to ensure accuracy and reduce manual errors.
Attendance management is important because it helps companies maintain accurate records, prevent time theft, streamline payroll, and stay compliant with labor laws. It also improves transparency, workforce planning, and overall productivity.
Employees clock in and out using biometric devices, mobile apps, web portals, or QR/RFID scanners. HR and managers then review attendance logs, approve leaves, manage shifts, and sync data automatically with payroll for salary processing.
Yes. Modern systems allow remote attendance through mobile apps using GPS tracking, geofencing, IP restrictions, or webcam-based check-ins.
Biometric systems are secure, but companies must follow data protection rules, inform employees, and store biometric data safely to avoid privacy risks.
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ISO 27001
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