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Company Policies
HR policies are formalized guidelines and rules that organizations establish to handle matters concerning their employees.
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Be it drafting a new policy or refining the existing policy, an HR policy should be very simple, effective and compliant with the labour laws in India. This ensures that each policy drafted delivers clarity and improves employee engagement in the organization.
In simple words, crafting effective HR policies is a blend of art and science, and it's pivotal for the successful functioning of any organisation.
So here are a few guidelines to keep in mind while creating new HR policies or making changes to your existing HR policies -
1. Understand and define the purpose of each HR policy 🎯
Are you trying to foster a positive work culture? Or is it just the compliance? Or is it both?
Any HR policy you draft should clearly explain the purpose behind its introduction. Your intent will shape the contents mentioned inside the policy.
2. Researching the legal framework ⚖️
Every industry has its own legal framework attached to it. So, as an HR who is drafting HR policies, it is essential to understand the Indian labour laws to abide by.
Overall, this policy should be compliant with the industry standards, local and national laws and health and safety regulations.
3. Consult & collaborate 🫱🏽🫲🏽
Stakeholders of the company say the management, staff, the customers will have certain expectations and concerns, hence it's essential to get their input. Along the same lines, it becomes more important to get feedback from the employees to ensure buy-in and clarity.
4. Making it crystal clear 📘
Jargon and legalistic language can be confusing and hard to understand. An ideal HR policy should be concise & simple to understand. You can also provide examples to clarify examples.
The addition of bullet points and structuring it in a proper format like purpose, scope, policy statement, definition and procedure can also bring a lot of clarity.
5. Constant review and updates 📝
Any HR policy should not be static. Make sure you constantly review it, get feedback and make the necessary changes to the existing policy to make it relevant, compliant and effective.
Understand that there might be exceptions based on unique circumstances, so HRs be sure to be flexible when it's reasonable and justifiable.
You should always keep in mind that the HR policies of your organization are always accessible to your workforce. Store them in an easily accessible location, whether it's a physical binder in a common area, an intranet site, or a shared electronic folder.
Ensure fairness in the applicability of the policy regardless of the seniority. This speaks a lot about your company culture.
There you have it! Happy crafting! ✂️📜🎉
Access the full HR Policies Kit now!
Download NowAn HR policy has 2 major functions -
1. It governs the way an organization operates
2. It guides on how employees interact with their company.
Any company big or small requires a specific set of HR policies that are very essential. These policies remain essential irrespective of the nature, size, and location of the company. A few in this category are -
1. Leave Policies
Whether you are a company with over 500 employees or a startup with only 5 employees, your company requires a legally compliant leave policy in place. India has laws and regulations regarding mandatory leaves, such as sick leave, maternity/paternity leave, or annual leave. A well-defined leave policy ensures that the company remains compliant with these regulations, thereby avoiding potential legal disputes or fines.
2. Equal Opportunity and Anti-discrimination
These policies ensure that all employees are treated fairly regardless of race, gender, religion, age, disability, or sexual orientation. It shows the company's commitment to promoting a diverse and inclusive work environment.
3. Code of conduct and ethics policy
The Code of Conduct and ethics policy provides a general overview of the behaviour that the company expects from its employees. It covers aspects like ethics, integrity, conflict of interest, and other fundamental behavior principles.
4. Recruitment and Onboarding
These policies provide guidelines on how the company approaches hiring. This policy sheds light on how hiring will be carried out from the application process to the induction of new employees.
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