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I grew up in a family of Chartered Accountants and when it came to choosing a career, it was the obvious choice that I took at the age of 17.
Fast forward 8 years, 5 years into my professional career, I asked myself a hard question; is this what I want to do for the rest of my life?
The answer was a ‘No’, and thus began my entrepreneurial journey for the next 3 years, and through serendipity, I was lucky enough to discover what I love to do: work in the intersection of People & Technology, and that is what I have devoted to building my specific skills on, for the past 5 years.
As mentioned, technology is something I love so I had to ride the ChatGPT wave. HRs are known to have less tech adaptation. However, things have changed now.
In a survey by Economic Times, more than half of the HR participants are usingChatGPT for tasks such as training, surveys, performance reviews, recruiting, employee relations, and more.
I feel it’s important for the early adopters of tech to educate and influence other HRs to start leveraging the benefits of AI. And that’s what I am doing.
This article is for HRs to get to know how ChatGPT and other AI tools can help you with everyday tasks.
Anyone can use ChatGPT. But not all use it right. So let’s start with the basics.
How to write effective prompts?
Here are some tips that you can incorporate into your prompts for better results. The more clear and specific your prompts are, you are more likely you are to get non-generic answers.
Create a persona
Before diving into any topic, establish the desired style, tone, and expertise for your AI writing partner. For instance, if you are doing an employee benefits guide for your employees, you can use this 👇
Tone - Professional tone
Style - Clear and informative
Likewise, you can choose a tone for your need. For an other instance, once this is created and you have to email it to your employees, the email communication doesn't have to be professional. It can be a semi-formal tone as well.
Provide context and a goal
Tell why you are doing it and who it is for. Additionally, you can add what is the end result that is expected.
Outline the task
Clearly define the task you want the AI to perform with an outline. You can write the outline or ask ChatGPT for an outline which you can tweak for your needs.
Example with only headings.
If you include the details of your employee benefits in the outline, the answer will be more appropriate and relevant.
Format the output
To make the content more engaging and easily consumable, ask ChatGPT to format the output using bullet points, numbered lists, or even dialogues and stories.
Like any other role, people function also has a ton of monotonous tasks. With AI tools such as ChatGPT and ChatPDF, HRs can save a lot of time spent on these tasks. Let's take a look at some use cases.
AI for HR-related work
These are some common instances where HRs can use AI tools. However. it is up to our creativity how we leverage these tools.
Reading PDFs and finding relevant information.
Tool - ChatPDF
As HRs, you will always be scouring through PDFs—be it for salary benchmarking or reading through a retention strategy.
With Chat with PDF, you can upload the PDF and ask questions that you need answers for. The AI tool will extract the answer from the PDF with the page number.
It is pretty accurate and definitely more effective than doing ctrl+F. Take a look 👇
Draft communications for HR activities
Tool: ChatGPT
Keep your HR communications to employees on point without having to spend much time using ChatGPT.
ChatGPT can help your overcome your language and writing barriers and create communication that is clear and structured.
Writing job descriptions
Tool: ChatGPT
Writing JDs is the most monotonous task for someone in talent acquisition. Some HRs copy page JDs of other companies that is not contextual to your company.
With ChatGPT you can add the contextual details to the prompt and the AI will do the task. This keeps you applicants aware of the role and company. Hiring managers will also have a lesser disconnect with the candidates who applied.
Here’s an example for you.
Interview questions for any specific role
Tool: ChatGPT
Exhausted with interview questions? First time interviewing? Whatsoever it is, you can get help from ChatGPT to draft interview questions for any role.
You can also use ChatGPT as your HR buddy to bounce your ideas off. ChatGPT can help you understand
- What your current interview questions are lacking?
- Suggest better ways of asking
- Get additional questions to get the most related insights from candidates.
Here's a bonus prompt.
Task: Create challenge rounds
”Create 3 rounds of challenges to compile the best candidates for [role] and make sure to solve the challenges participants should have the deep knowledge required for the [role] and [abilities]. Create unique novel challenges that should bring out the full potential of the candidate. Every round should test the [abilities] and knowledge harder than the round before.”
Make presentations
Tool: SlidesAi
You can use this tool to create presentations. You can put the data or content and it will create a presentation for you. You can download it as a plugin for Google Slides. Instead of depending on the marketing team or designers, you can create meaningful presentations yourself now.
I talk about AI for people function on my LinkedIn too. Follow me there!
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