What is relieving letter?

A relieving letter is a formal document issued by an employer to an employee who has formally resigned from their position in the organization. Usually, relieving letter is provided in case of a voluntary exit, stating that the resignation has been accepted with terms of exit. 

This letter serves as proof that the employee has been officially relieved from their duties and responsibilities and that they have completed all necessary formalities related to their exit. It essentially confirms that the employee no longer has any binding or association with the previous employer.

What are the purposes of a relieving letter?

Proof of employment termination

The letter verifies that the employee has left the previous company and is not holding any position there.

No dues

It confirms that the employee has settled all their dues, completed all assignments, and returned any company assets they had in possession.

Future employment

Many employers require new joiners to provide a relieving letter from their last employer to ensure that the employee has properly ended their previous employment.

Difference between relieving letter and experience letter

‍

Relieving letter format - learn how to write one for employees

Here is a common relieving letter format that you can edit as per your requirements.

What to do if company is not giving relieving letter?

You can do the following:

• Request your HR and other people in the management to send it 
• If you don’t see a valid reason in them delaying or not giving your relieving letter, you can take legal action.

Is relieving letter mandatory?

Relieving letter is not lawfully mandatory. However, most organizations give it upon an employee resigning and also ask for it while hiring an employee. Hence, it is important for companies to give for a smooth transition for employees. It also helps the employer keep a record of resignations.