A relieving letter is a formal document issued by an employer to an employee who has formally resigned from their position in the organization. Usually, relieving letter is provided in case of a voluntary exit, stating that the resignation has been accepted with terms of exit.
This letter serves as proof that the employee has been officially relieved from their duties and responsibilities and that they have completed all necessary formalities related to their exit. It essentially confirms that the employee no longer has any binding or association with the previous employer.
The letter verifies that the employee has left the previous company and is not holding any position there.
It confirms that the employee has settled all their dues, completed all assignments, and returned any company assets they had in possession.
Many employers require new joiners to provide a relieving letter from their last employer to ensure that the employee has properly ended their previous employment.
Here is a common relieving letter format that you can edit as per your requirements.
[Company Logo (if available)]
[City, ZIP Code]
[Employee's Full Name]
[City, ZIP Code]
Subject: Relieving Letter
Dear [Employee's First Name],
This is to acknowledge the receipt of your resignation letter dated [Resignation Date], wherein you've requested to be relieved from your duties as [Employee's Designation] at [Company Name].
After careful consideration and completion of the notice period, and having settled all the formalities, we accept your resignation, and your last working day with [Company Name] is [Last Working Day Date].
This letter serves to certify that you have been relieved from all your roles and responsibilities related to your position of [Employee's Designation]. You have complied with all the exit formalities and handed over your obligations to the concerned department/personnel.
We acknowledge your contributions during your tenure with [Company Name] from [Date of Joining] to [Last Working Day Date]. We wish you the best in your future endeavors and hope you succeed in your professional journey.
Please note that this letter is being issued to you for the purpose of future reference, and there are no dues pending against your name from the company's side.
Thank you and best of luck.
[HR Manager's Name]
[HR Manager's Designation]
[Company Contact Information - Phone Number, Email Address]
You can do the following:
Relieving letter is not lawfully mandatory. However, most organizations give it upon an employee resigning and also ask for it while hiring an employee. Hence, it is important for companies to give for a smooth transition for employees. It also helps the employer keep a record of resignations.
HRs also look for